Being a student means you will have to do a lot of things and perform duties. You will not only be studying but also doing a lot of other things like talking to the professors or taking part in different activities. Sometimes you may also need to interact with your professors through emails. It is not necessary that you are sending an email to only one person. You may need to send a single email to multiple professors. Therefore, here we will guide you to know how to address multiple professors in an email.
- When you are sending an email to multiple professors, make sure to start by writing proper salutations like a dear professor, hello all, etc.
- As you send it to multiple professors you will need to use CC and BCC sections.
- Other things that you must take care of while writing an email to multiple professors are using proper tone, and salutation, keeping the email short and simple, etc.
However, you must read till the end so that you understand how to dress multiple professors in an email.
How to address multiple professors in an email?
When you are writing an email to the professor you must make sure that you are respecting them all the time when you are writing the email. You must make sure that you are addressing the professor with proper respect. If you are addressing multiple professors you must make sure to add the right titles before their names. Suppose if your professor is a Ph.D. professor you must try to use the Dr. title before their name other you must only use the professor title.
However, if you are not sure that the professor has completed the PhD, then you must only use the professor before their name. Also, make sure that you are beginning the email by addressing each of the professors.
What are the steps to add multiple professors in a mail?
Following are the steps to add multiple professors in a mail –
1. Using proper salutation
As you will have to deal with multiple professors you will need to give a proper salutation to all the professors. You can start writing ‘Dear Professors’ followed by their last name. For example, you can start with ‘Dear Professor Jonas and Galison’.
2. CC or BCC
When you are sending the email to multiple professors you will need to add the email address of the professors. You will need to add the email addresses in a CC section or a BCC section for this. If you want the professors to know who else you have sent the email then you can keep the emails of the professors in CC. The professors whom you add in the CC section will also be able to reply to your initial mail. However, if you are adding the names in the BCC section then the professors will not be able to know who has received the email except for them.
3. Use a professional tone
As you are sending an email to more than a single professor it is important to use a professional tone in your email. There may be some professors with whom you have a strong connection. You may think that you can send an email to them without any professionalism. But here in this case you are sending emails to multiple professors and some of them may get offended with your behaviour.
4. Be clear
Remember your professors are very busy and they especially take their time to read your emails. Therefore you must keep your email very short and clear. Do not add any unnecessary information which may take more time for your professors.
5. Try to address each of the professors
Sending a mail to multiple professors means you have to respect and value them. Therefore you must address each professor individually. You can add things like ‘Professor Smith’ followed by your problem. Similarly, you can add the name of the other professor followed by the message you want to give them.
6. Proofread it
When you are sending the email to the professor you will need to go through the email again. It will help you to know your grammar mistakes and also help you to know if you have added any spelling errors in the email.
What are the different salutations that you can use in the email?
Following are the 2 main different salutations that you can use in the email instead of dear all-
- Hello everyone: If you do not want to use the dear all salutation you can always think of using Hello, everyone. It will look more casual than using Dear All.
- Greetings: Simply using greetings will leave a good impact on you on the professors as it looks more professional. It will help you to start with a proper tone in the email.
When should you use Dear Professor?
When you are sending the email to your professor you must add Dear professor before starting the email. You must remember to add it before the names of the professors whom you don’t know if they have earned a doctoral degree or not. This is because using this salutation is a safer option than using any other option.
When should you use Dear Dr.?
If you are sure that the professor is holding a doctoral degree then you must use Dear Dr. before sending the email to your professor. However, if you are sending the email to multiple professors then you must first be sure that both professors have a Ph.D.
How to write an email to multiple professors?
Following things you must remember while writing the email to your professors-
- Always use your college or university email to send them an email.
- Try to add a short subject line and add the right salutation.
- Make sure to be polite and respectful at the same time.
- Keep your emails short and simple as your professor will be taking time to read your email.
- Introduce yourself by telling them your name, class, and roll number.
- Do not add any emoji in your email as it will make it tough for your professor to understand it.
- End the email properly in a formal manner.
- As your professors are busy, they take time to read your emails. Make sure to thank them at the end of the email.
- Capitalize the only things that are necessary. It is because when you capitalize a whole line the tone of the email may look rude even if you are not.
Sending an email to multiple professors you must make sure that you are addressing all of them. You must start with the right salutation and also must be aware of using CC and BCC options. As you are sending an email to professors make sure to use your official ID. When you are sending the email add the emails of the processors you want to send the emails in CC and BCCsection. In addition to that, you must also remember that your professors have a lot of other work to do, thus you are keeping the email short and also are not using any kind of emoji in it.
Can I email multiple professors at once?
Yes, you can send an email to multiple professors at once. All you have to do is to use CC and BCC, where, you will have to add the email of your other professors.