10 + Ways to Write a Sick Email to Professor (Updated)

Today most students enjoy eating outside food and thus getting sick is very common. When you get sick you have to struggle with a lot of your daily activities. As a student, the most common thing that you struggle with is going to schools, colleges, universities, etc. When you get sick the most difficult thing that you do is to write a sick email. If you also are stuck with how to write a one, here we will guide you on how to write a sick email to professor.

Quick Takeaways

• Following are the things that you need to keep in mind while writing the sick email to the professor-

1. Add salutation
2. Start with introduction
3. Reason for the mail
4. Keep it short
5. Not add the quotes
6. Must have a clear subject
7. Thank you words
8. Close it professionally
9. Do not add any emoji
10. Proofreading 
11. Stop using CAPs
12. Not add any timed closers

However, you must read till the end so that you do not miss any important acts related to sending the sick email to the professor.

How to write a sick email to professor?

There are different reasons why you must write an email to the professor like missing the exam, wrong grades, getting sick, etc. If you are also sick and are confused about how to send the sick email to the professor, here are the things you must remember while writing it-

1. Add salutation

A salutation is a way of greeting the professor before starting the email. Remember writing the right salutation is also important as your professor is a person who teaches you and not your relative or a friend You must start with writing respected sir/mam. You must not add salutations like hey, or something that is not professional.

2. Start with introduction

Your professors have a lot of students and thus may not remember the name of each of the students or may get confused among his/her students. Thus it is important to start your email with the help of giving your introduction. You must mention your roll number, name, and class so that the professor knows who has written the email to them. Further, when you are writing the email you must mention what is this mail all about. Make sure that you are not adding up context which is not needed.

3. Reason for the mail

Once your professor knows who you are and what is the mail all about, now is the time, to tell them the reason for writing the email in detail. There can be a few things that you may be struggling with like missing the class, missing the exam, needing help in getting notes, etc. when you are sick. You must discuss these reasons also while writing the sick email so that the professor can easily understand your problem. Also, ask what you want from the profession. Suppose you want to take a leave for a week, you must also add that.

4. Keep it short

As already discussed there are a lot of students with whom your teacher deals. Thus you must make sure that you are keeping the content in the email short and easy to understand. Do not add unnecessary things to your email as it will take more time for your professor. Try to add only important points in your email.

5. Not add quotes

As your professors are busy you are suggested not to write long emails to them. When you add the quotes to the email, it will take more time to read the email which may make the professor angry. Further, each person is different and thus there are high chance that the quotes you add are not liked by your professor, which will again make your professor angry. Thus when you are writing the sick email make sure that you are not adding any quotes.

6. Must have a clear subject

Again when you write an email to the professor you must make sure that the subject that you add to the email clearly shows what can be expected from the email. So if you are writing a sick email, your subject can be “missing the class due to getting sick”, etc. You must remember that the professor should know what is in the email. 

7. Thank you words

Always remember your professor has to take some extra time to read your emails. Thus it is important to end the email by expressing your gratitude towards them. If you are confused about what should be added for thanking the professor, simply write thank you at the end of your email.

8. Close it professionally

Your professor is a professional and thus you must follow professionalism while writing the email. Writing thank you shows that you end up being polite to the professor. After that, you must sign off professionally. You must conclude the email with a professional signature. Use words like sincerely, faithful, etc. followed by your name and signature. If needed you can again add your class and roll number.

9. Do not add any emoji

When you are writing an email to your professor due to any reason like getting wrong grades or getting sick, you must not include any emojis. Although emojis are a great way to depict your emotions, but still you must not add them. There are two main reasons why you must not add any emoji. The first one is that when your professor is reading the email it will make it difficult for them to understand the content which may not be good for you. The second reason is that it totally looks unprofessional and thus your professor may not even read the full email.

10. Proofreading 

Proofreading means reading the content again after completely writing it. When you re-read the email you get to know what mistakes you have made in the email. It will help you to write the correct email which will make it easy for the professor to read it also. On the other hand, if you are not proofreading the content, and there are mistakes in the email, it will have a bad impact of you on the professor. 

11. Stop using CAPs

When you use more caps while sending the email, it gives a rude look to your email even if you are not. Obviously, you will not want to make your professor angry without any reason. Thus when you are writing the email, you must only add capital words where required. Make sure you are not adding caps in any unnecessary words. Also when you are adding caps in the names of someone, you must not write the full sentences in the caps words. 

12. Not add any timed closers

Timed closers are the phrases like good morning or good afternoon which are used to represent a specific time duration. You must neither add them at the start nor at the end. It is because there are chances that you may have sent the email to the professor in the morning but the professor may have read it at night. There will be no fun in adding them to the email and thus you must avoid adding them. Thank you words are enough to end the email when you are writing them to the professor.

What to do when your professor does not respond to the email?

It is a common question that comes to your mind after sending the email. The first thing to do is to sit back and wait to receive a response from the professor. Usually, your professors are busy and open the email only when they get time. Thus you must wait for at least 24 hours before doing anything. If you still haven’t received a response from your professor, try to contact them directly by calling them or after the classroom. There are still chances they may not talk to you and give you a specific time to contact them. Make sure that you are connecting with them at that time.

Conclusion

Getting sick is very common whether you are a student. As a student getting sick means missing the classroom, not getting the proper notes, or sometimes even missing the exams. In such a case it is important for a student to send the sick email to the professor. When you are writing the email you must make sure that you are starting with adding up the right salutation in the email. After that, you must start by introducing yourself and the reason why you are writing the email.

Once done, you need to give the reason and end up with the thank you words. As your professors are busy, you must make sure that you are keeping the email short and not adding any emojis to the content. The last thing that you must do is proofread the content so that there is no mistake in the content.